State, Department of

Agency Web Site: https://www.dos.ny.gov/

Mission

Established in 1788, the Department of State (DOS) is the State’s oldest agency. Historically serving as the State’s general recording officer and custodian of the State’s “Great Seal”, the Department’s mission encompasses a broad range of activities that coordinate programs with, and provide services to, local governments, individuals, and businesses. The Department supports public safety through the administration of building and energy code programs; administers programs for community development and local government service activities; supports businesses through various licensing and registration activities; and assists new Americans through community-based support centers.

Organization and Staffing

The Department is headed by the Secretary of State, who is appointed by the Governor and confirmed by the Senate.

Budget Highlights

The FY 2024 Executive Budget recommends $520 million for the Department, a slight decrease of almost $4.4 million from the FY 2023 Budget.

The Executive Budget recommends a workforce of 622 FTEs for the Department, an increase of 10 FTE's from revised FY 2023 target, to support the Office of Renewable Energy Siting.

Major budget actions include:

$200 million in capital funding for another round of the Downtown Revitalization Initiative (DRI) and a second round of NY Forward.
$43 million in additional funding to support the growing responsibilities and activities of Office for New Americans, which include providing immigrants arriving to NYS with free legal services, mental health support, workforce development, and English language learning.
This is an increase of $23 million to expand these programs which assist immigrants and migrants in New York State.
Legislation authorizing the Department of State to remove barriers to entry into theoccupation of cosmetology by providing apprenticeship options to those interested in pursuing this occupation.
Legislation to repeal and replace burdensome filing requirements related to condominium declarations.
Legislation to enable authorized persons and businesses, in addition to cemetery corporations, to perform natural organic reduction, a process of reducing human remains through biological decomposition.

Program Highlights

The responsibilities of the Department of State are carried out through three programs:

Local Government And Community Services Program: Manages New York’s building and energy codes; offers planning and management services to local governments; supports land use planning activities in the New York City/Catskill watershed; coordinates New York’s coastal resources and waterfront revitalization activities; administers the Department’s Federal grant programs, including the Appalachian Regional Commission; and provides a means for achieving economic self-sufficiency through programs designed to improve opportunities for low-income participants.

Business and Licensing Services Program: Maintains all certificates on file for businesses and corporations; administers qualifying examinations and licensing for various occupations; and prepares the State Register and other publications.

Administration: Provides the basic executive direction, fiscal, personnel, legal and electronic data processing activities that support the Department’s operations.

Additionally, the Department’s appropriations contain funds for the Lake George Park Commission, the Commission on Uniform State Laws, the State Athletic Commission, and the Authorities Budget Office.

ALL FUNDS
APPROPRIATIONS
(dollars)
Category	Available FY 2023	Appropriations Recommended FY 2024	Change From FY 2023	Reappropriations Recommended FY 2024
State Operations	119,759,745	139,324,000	19,564,255	99,509,005
Aid To Localities	203,165,000	179,200,000	(23,965,000)	320,510,751
Capital Projects	202,000,000	202,000,000	0	646,231,000
Total	524,924,745	520,524,000	(4,400,745)	1,066,250,756

ALL FUND TYPES
PROJECTED LEVELS OF EMPLOYMENT BY PROGRAM
FILLED ANNUAL SALARIED POSITIONS
Program	FY 2023 Estimated FTEs 03/31/23	FY 2024 Estimated FTEs 03/31/24	FTE Change
Administration
General Fund	65	65	0
Authorities Budget Office
Special Revenue Funds - Other	20	20	0
Code Enforcement
Special Revenue Funds - Other	12	12	0
Consumer Protection Program
General Fund	5	5	0
Special Revenue Funds - Other	20	30	10
Business and Licensing Services
Special Revenue Funds - Other	237	237	0
Local Government and Community Services
General Fund	133	133	0
Special Revenue Funds - Federal	11	11	0
Special Revenue Funds - Other	81	81	0
Office for New Americans
General Fund	10	10	0
Special Revenue Funds - Federal	3	3	0
Tug Hill Commission
General Fund	15	15	0
Total	612	622	10

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type	Available FY 2023	Recommended FY 2024	Change
General Fund	12,512,388	19,687,000	7,174,612
Special Revenue Funds - Federal	15,061,173	15,052,000	(9,173)
Special Revenue Funds - Other	92,186,184	104,585,000	12,398,816
Total	119,759,745	139,324,000	19,564,255
Adjustments:
Transfer(s) From
Special Pay Bill
General Fund	(1,592,745)
Appropriated FY 2023	118,167,000

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program	Available FY 2023	Recommended FY 2024	Change
Administration
General Fund	3,614,388	8,208,000	4,593,612
Authorities Budget Office
Special Revenue Funds - Other	2,859,000	2,859,000	0
Business and Licensing Services
Special Revenue Funds - Other	57,968,184	69,000,000	11,031,816
Code Enforcement
Special Revenue Funds - Other	2,165,000	2,327,000	162,000
Consumer Protection Program
General Fund	1,586,000	1,700,000	114,000
Special Revenue Funds - Federal	51,000	51,000	0
Special Revenue Funds - Other	28,990,000	30,195,000	1,205,000
Local Government and Community Services
General Fund	5,560,000	5,956,000	396,000
Special Revenue Funds - Federal	15,010,173	15,001,000	(9,173)
Special Revenue Funds - Other	154,000	154,000	0
Office for New Americans
General Fund	500,000	2,500,000	2,000,000
State of NY Commission on Uniform State Laws
General Fund	155,000	155,000	0
Tug Hill Commission
General Fund	1,097,000	1,168,000	71,000
Special Revenue Funds - Other	50,000	50,000	0
Total	119,759,745	139,324,000	19,564,255

STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED
(dollars)
Program	Total		Personal Service Regular (Annual Salaried)
Program	Amount	Change	Amount	Change
Administration	3,208,000	(406,388)	3,108,000	(406,388)
Consumer Protection Program	1,700,000	114,000	1,700,000	114,000
Local Government and Community Services	5,956,000	396,000	5,922,000	396,000
Office for New Americans	1,500,000	1,000,000	1,500,000	1,000,000
Tug Hill Commission	1,060,000	71,000	1,060,000	71,000
Total	13,424,000	1,174,612	13,290,000	1,174,612

STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED CONTINUED
(dollars)
Program	Temporary Service (Nonannual Salaried)		Holiday/Overtime Pay
Program	Amount	Change	Amount	Change
Administration	90,000	0	10,000	0
Local Government and Community Services	30,000	0	4,000	0
Total	120,000	0	14,000	0

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED
(dollars)
Program	Total		Supplies and Materials
Program	Amount	Change	Amount	Change
Administration	5,000,000	5,000,000	0	0
Office for New Americans	1,000,000	1,000,000	0	0
State of NY Commission on Uniform State Laws	155,000	0	0	0
Tug Hill Commission	108,000	0	13,000	0
Total	6,263,000	6,000,000	13,000	0

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED CONTINUED
(dollars)
Program	Travel		Contractual Services
Program	Amount	Change	Amount	Change
Administration	0	0	5,000,000	5,000,000
Office for New Americans	0	0	1,000,000	1,000,000
State of NY Commission on Uniform State Laws	0	0	135,000	0
Tug Hill Commission	8,000	0	85,000	0
Total	8,000	0	6,220,000	6,000,000

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED CONTINUED
(dollars)
Program	Equipment
Program	Amount	Change
Tug Hill Commission	2,000	0
Total	2,000	0

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED CONTINUED
(dollars)
Program	Maintenance Undistributed
Program	Amount	Change
State of NY Commission on Uniform State Laws	20,000	0
Total	20,000	0

STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED
(dollars)
Program	Total		Personal Service
Program	Amount	Change	Amount	Change
Authorities Budget Office	2,859,000	0	1,591,000	0
Business and Licensing Services	69,000,000	11,031,816	25,719,000	1,138,450
Code Enforcement	2,327,000	162,000	965,000	65,000
Consumer Protection Program	30,246,000	1,205,000	11,244,000	547,000
Local Government and Community Services	15,155,000	(9,173)	9,809,000	(6,100)
Tug Hill Commission	50,000	0	0	0
Total	119,637,000	12,389,643	49,328,000	1,744,350

STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2024 RECOMMENDED CONTINUED
(dollars)
Program	Nonpersonal Service
Program	Amount	Change
Authorities Budget Office	1,268,000	0
Business and Licensing Services	43,281,000	9,893,366
Code Enforcement	1,362,000	97,000
Consumer Protection Program	19,002,000	658,000
Local Government and Community Services	5,346,000	(3,073)
Tug Hill Commission	50,000	0
Total	70,309,000	10,645,293

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type	Available FY 2023	Recommended FY 2024	Change
General Fund	69,965,000	43,000,000	(26,965,000)
Special Revenue Funds - Federal	131,700,000	134,700,000	3,000,000
Special Revenue Funds - Other	1,500,000	1,500,000	0
Total	203,165,000	179,200,000	(23,965,000)

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program	Available FY 2023	Recommended FY 2024	Change
Local Government and Community Services
General Fund	29,965,000	0	(29,965,000)
Special Revenue Funds - Federal	131,700,000	134,700,000	3,000,000
Office for New Americans
General Fund	40,000,000	43,000,000	3,000,000
Special Revenue Funds - Other	1,500,000	1,500,000	0
Total	203,165,000	179,200,000	(23,965,000)

CAPITAL PROJECTS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Comprehensive Construction Program	Available FY 2023	Recommended FY 2024	Change	Reappropriations FY 2024
Downtown Revitalization
Capital Projects Fund - Authority Bonds	200,000,000	200,000,000	0	565,304,000
Infrastructure Investment – Settlement Funds	0	0	0	76,926,000
Maintenance and Repair
Capital Projects Fund	2,000,000	2,000,000	0	3,670,000
Solid and Hazardous Waste Management
Hazardous Waste Remedial Fund	0	0	0	331,000
Total	202,000,000	202,000,000	0	646,231,000

Note: Most recent estimates as of 02/01/2023

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