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Statewide Financial System

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Agency Web Site: http://www.sfs.ny.govLink to External Website

Mission

The Statewide Financial System (SFS) is responsible for managing the enterprise financial system that supports the business of New York State government. This is accomplished by providing consistent and reliable enterprise services, ensuring the integrity of State financial data, partnering with agencies to meet business needs through an integrated financial platform, and leveraging business knowledge and system expertise.

Organization and Staffing

SFS is overseen by a Joint Governance Board, comprised of appointees from the Division of Budget and Office of State Comptroller. This board works closely with the SFS Director and other members of the leadership team to provide strategic direction and decision-making for the agency. The remainder of the SFS staff is primarily composed of information technology specialists and business analysts.

Budget Highlights

The FY 2018 Executive Budget recommends a General Fund appropriation of $30.5 million to support the ongoing maintenance and operating costs for the system. The Executive Budget also recommends a workforce of 141 FTEs to reflect the operational status of the agency. Both of these amounts have remained flat from the previous fiscal year.

Program Highlights

The Statewide Financial System continues to enhance system functionality to align New York State with industry best-practices and optimize the use of Enterprise Resource Planning software by State agencies. SFS is continuing to expand the use of the system by on-boarding additional agencies, implementing new modules to support banking and investment activity, providing financial and budgeting improvements, and meeting agency maintenance and inventory needs. Additionally, SFS is collaborating with the Office of State Comptroller and Office of General Services to enact the 15 day prompt payment legislation, ensuring that small businesses are paid within 15 days of receipt of an invoice by State agencies.

ALL FUNDS
APPROPRIATIONS
(dollars)
Category Available
FY 2017		 Appropriations
Recommended
FY 2018		 Change From
FY 2017		 Reappropriations
Recommended
FY 2018
State Operations 30,491,000 30,491,000 0 0
Total 30,491,000 30,491,000 0 0

ALL FUND TYPES
PROJECTED LEVELS OF EMPLOYMENT BY PROGRAM
FILLED ANNUAL SALARIED POSITIONS
Program FY 2017
Estimated FTEs
03/31/17		 FY 2018
Estimated FTEs
03/31/18		 FTE Change
Statewide Financial System Program
General Fund 141 141 0
Total 141 141 0

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2017		 Recommended
FY 2018		 Change
General Fund 30,491,000 30,491,000 0
Total 30,491,000 30,491,000 0
Adjustments:
Transfer(s) From
Special Pay Bill
General Fund (354,000)
Appropriated FY 2017 30,137,000

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2017		 Recommended
FY 2018		 Change
Statewide Financial System Program
General Fund 30,491,000 30,491,000 0
Total 30,491,000 30,491,000 0

STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED
(dollars)
Program Total Personal Service Regular
(Annual Salaried)
Amount Change Amount Change
Statewide Financial System Program 11,867,000 163,000 11,426,000 188,000
Total 11,867,000 163,000 11,426,000 188,000
STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED CONTINUED
(dollars)
Program Temporary Service
(Nonannual Salaried)		 Holiday/Overtime Pay
Amount Change Amount Change
Statewide Financial System Program 350,000 0 91,000 (25,000)
Total 350,000 0 91,000 (25,000)

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED
(dollars)
Program Total Supplies and Materials
Amount Change Amount Change
Statewide Financial System Program 18,624,000 (163,000) 60,000 0
Total 18,624,000 (163,000) 60,000 0
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED CONTINUED
(dollars)
Program Travel Contractual Services
Amount Change Amount Change
Statewide Financial System Program 10,000 0 18,467,000 (106,000)
Total 10,000 0 18,467,000 (106,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED CONTINUED
(dollars)
Program Equipment
Amount Change
Statewide Financial System Program 87,000 (57,000)
Total 87,000 (57,000)

Note: Most recent estimates as of 1/17/2017

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