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State, Department of

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Agency Web Site: http://www.dos.ny.gov/Link to External Website

Mission

Established in 1788, the Department of State (DOS) is the State’s oldest agency. Historically serving as the State’s general recording officer and custodian of the State’s “Great Seal”, the Department’s mission encompasses a broad range of activities that coordinate programs with, and provide services to, local governments, individuals, and businesses. The Department supports public safety through the administration of building and energy code programs; administers programs for community development and local government service activities; and supports businesses through various licensing and registration activities.

Organization and Staffing

The Department is headed by the Secretary of State, who is appointed by the Governor and confirmed by the Senate.

Budget Highlights

The FY 2018 Executive Budget recommends $144.2 million for the Department, an increase of $1.8 million from the FY 2017 budget. This change results from a $7 million increase in FY 2018 Federal funding, offset by a one-time FY 2017 $3.7 million expenditure for agency modernization, as well as FY 2018 savings of $1.5 million generated from operational and administrative efficiencies.

The Executive Budget recommends a workforce of 525 FTEs for the Department, a decrease of 14 FTEs from FY 2017 FTE levels.

Program Highlights

The responsibilities of the Department of State are carried out through three programs:

Local Government And Community Services Program: Manages New York’s building and energy codes; offers planning and management services to local governments; supports land use planning activities in the New York City/Catskill watershed; coordinates New York’s coastal resources and waterfront revitalization activities; administers the Department’s Federal grant programs, including the Appalachian Regional Commission; and provides a means for achieving economic self-sufficiency through programs designed to improve opportunities for low-income participants.

Business and Licensing Services Program: Maintains all certificates on file for businesses and corporations; administers qualifying examinations and licensing for various occupations; and prepares the State Register and other publications.

Administration: Provides the basic executive direction, fiscal, personnel, legal and electronic data processing activities that support the Department’s operations.

Additionally, the Department’s appropriations contain funds for the Lake George Park Commission, the Commission on Uniform State Laws, the State Athletic Commission, and the Authorities Budget Office.

ALL FUNDS
APPROPRIATIONS
(dollars)
Category Available
FY 2017		 Appropriations
Recommended
FY 2018		 Change From
FY 2017		 Reappropriations
Recommended
FY 2018
State Operations 72,593,000 69,372,000 (3,221,000) 27,672,000
Aid To Localities 69,784,000 74,779,000 4,995,000 102,737,000
Capital Projects 0 0 0 7,674,000
Total 142,377,000 144,151,000 1,774,000 138,083,000

ALL FUND TYPES
PROJECTED LEVELS OF EMPLOYMENT BY PROGRAM
FILLED ANNUAL SALARIED POSITIONS
Program FY 2017
Estimated FTEs
03/31/17		 FY 2018
Estimated FTEs
03/31/18		 FTE Change
Administration
General Fund 102 61 (41)
Authorities Budget Office
Special Revenue Funds - Other 12 12 0
Consumer Protection Program
Special Revenue Funds - Other 9 14 5
Lake George Park Commission
Special Revenue Funds - Other 9 10 1
Business and Licensing Services
Special Revenue Funds - Other 232 252 20
Local Government and Community Services
General Fund 55 55 0
Special Revenue Funds - Federal 17 17 0
Special Revenue Funds - Other 80 81 1
Office for New Americans
General Fund 8 8 0
Tug Hill Commission
General Fund 15 15 0
Total 539 525 (14)

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2017		 Recommended
FY 2018		 Change
General Fund 14,099,000 10,858,000 (3,241,000)
Special Revenue Funds - Federal 7,995,000 9,050,000 1,055,000
Special Revenue Funds - Other 50,499,000 49,464,000 (1,035,000)
Total 72,593,000 69,372,000 (3,221,000)
Adjustments:
Transfer(s) From
Special Pay Bill
General Fund (512,000)
Appropriated FY 2017 72,081,000

STATE OPERATIONS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2017		 Recommended
FY 2018		 Change
Administration
General Fund 4,878,000 2,058,000 (2,820,000)
Authorities Budget Office
Special Revenue Funds - Other 1,849,000 1,815,000 (34,000)
Consumer Protection Program
General Fund 1,986,000 1,586,000 (400,000)
Special Revenue Funds - Other 2,000,000 2,808,000 808,000
Lake George Park Commission
Special Revenue Funds - Other 2,046,000 2,032,000 (14,000)
Business and Licensing Services
Special Revenue Funds - Other 44,400,000 42,605,000 (1,795,000)
Local Government and Community Services
General Fund 5,560,000 5,560,000 0
Special Revenue Funds - Federal 7,995,000 9,050,000 1,055,000
Special Revenue Funds - Other 154,000 154,000 0
Office for New Americans
General Fund 442,000 442,000 0
Tug Hill Commission
General Fund 1,077,000 1,077,000 0
Special Revenue Funds - Other 50,000 50,000 0
State of NY Commission on Uniform State Laws
General Fund 156,000 135,000 (21,000)
Total 72,593,000 69,372,000 (3,221,000)

STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED
(dollars)
Program Total Personal Service Regular
(Annual Salaried)
Amount Change Amount Change
Administration 2,058,000 (2,320,000) 2,017,000 (2,320,000)
Consumer Protection Program 1,586,000 (400,000) 1,586,000 (400,000)
Local Government and Community Services 5,560,000 0 5,526,000 0
Office for New Americans 442,000 0 442,000 0
Tug Hill Commission 969,000 0 969,000 0
Total 10,615,000 (2,720,000) 10,540,000 (2,720,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF PERSONAL SERVICE APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED CONTINUED
(dollars)
Program Temporary Service
(Nonannual Salaried)		 Holiday/Overtime Pay
Amount Change Amount Change
Administration 36,000 0 5,000 0
Local Government and Community Services 30,000 0 4,000 0
Total 66,000 0 9,000 0

STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED
(dollars)
Program Total Supplies and Materials
Amount Change Amount Change
Administration 0 (500,000) 0 (200,000)
Tug Hill Commission 108,000 0 13,000 0
State of NY Commission on Uniform State Laws 135,000 (21,000) 0 0
Total 243,000 (521,000) 13,000 (200,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED CONTINUED
(dollars)
Program Travel Contractual Services
Amount Change Amount Change
Administration 0 (200,000) 0 (100,000)
Tug Hill Commission 8,000 0 85,000 0
State of NY Commission on Uniform State Laws 0 (21,000) 135,000 0
Total 8,000 (221,000) 220,000 (100,000)
STATE OPERATIONS - GENERAL FUND
SUMMARY OF NONPERSONAL SERVICE AND MAINTENANCE UNDISTRIBUTED
APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED CONTINUED
(dollars)
Program Equipment
Amount Change
Tug Hill Commission 2,000 0
Total 2,000 0

STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED
(dollars)
Program Total Personal Service
Amount Change Amount Change
Authorities Budget Office 1,815,000 (34,000) 1,021,000 (21,000)
Consumer Protection Program 2,808,000 808,000 1,050,000 400,000
Lake George Park Commission 2,032,000 (14,000) 712,000 (9,000)
Business and Licensing Services 42,605,000 (1,795,000) 18,329,000 1,366,000
Local Government and Community Services 9,204,000 1,055,000 5,584,000 1,055,000
Tug Hill Commission 50,000 0 0 0
Total 58,514,000 20,000 26,696,000 2,791,000
STATE OPERATIONS - OTHER THAN GENERAL FUND
SUMMARY OF APPROPRIATIONS AND CHANGES
FY 2018 RECOMMENDED CONTINUED
(dollars)
Program Nonpersonal Service
Amount Change
Authorities Budget Office 794,000 (13,000)
Consumer Protection Program 1,758,000 408,000
Lake George Park Commission 1,320,000 (5,000)
Business and Licensing Services 24,276,000 (3,161,000)
Local Government and Community Services 3,620,000 0
Tug Hill Commission 50,000 0
Total 31,818,000 (2,771,000)

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY FUND TYPE
APPROPRIATIONS
(dollars)
Fund Type Available
FY 2017		 Recommended
FY 2018		 Change
General Fund 7,445,000 6,440,000 (1,005,000)
Special Revenue Funds - Federal 61,400,000 67,400,000 6,000,000
Special Revenue Funds - Other 939,000 939,000 0
Total 69,784,000 74,779,000 4,995,000

AID TO LOCALITIES
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Program Available
FY 2017		 Recommended
FY 2018		 Change
Business and Licensing Services
Special Revenue Funds - Other 939,000 939,000 0
Local Government and Community Services
General Fund 1,005,000 0 (1,005,000)
Special Revenue Funds - Federal 61,400,000 67,400,000 6,000,000
Office for New Americans
General Fund 6,440,000 6,440,000 0
Total 69,784,000 74,779,000 4,995,000

CAPITAL PROJECTS
ALL FUNDS FINANCIAL REQUIREMENTS BY PROGRAM
APPROPRIATIONS
(dollars)
Comprehensive Construction Program Available
FY 2017		 Recommended
FY 2018		 Change Reappropriations
FY 2018
Solid and Hazardous Waste Management
Hazardous Waste Remedial Fund - Oversight & Assessment 0 0 0 7,674,000
Total 0 0 0 7,674,000

Note: Most recent estimates as of 1/17/2017

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